Financial

 

All student orgs wishing to have a place to deposit money and have checks written must use the St. Olaf Business Office.  As new orgs are established, the SOC will request an account number for this purpose.  Off-campus checking/savings accounts are not allowed.

 

Financial training sessions will be held annually. These sessions will highlight any changes in procedure and give basic how-to instructions for successful financial management.  Orgs wishing to use credit cards on behalf of organization business are required to attend at least one of these annual training sessions prior to credit card use. 

 

Sessions will be offered twice in early fall, once mid-fall semester, and once in spring.   Individual training by appointment with the SGA Financial Officer can also be arranged for special circumstances.  New orgs can make arrangements for training once an account number has been established.

 

Fall 2009 Financial Trainings:
Thursday, Community Time, Viking Theatre

Wednesday, 6:30pm, Viking Theatre

 

Something to note: the college accounts do not function like an ATM.  For org transactions, please do not assume you can stop by the Business Office and pick up cash to pay for anything.  For example: your pizza party this evening.  You can have a pizza party (if there are sufficient funds in your account), however, someone will have to either pick up a credit card from the SGA Financial Officer in advance (if training has been completed), or someone will have to pay for it up front, keep the receipt, and then complete the paperwork to get reimbursed afterwards.  Another option is to have the party catered through Bon Appetit or in the Pause, where your account can be directly charged. 

 

The SGA Financial Officer(s), SOC Coordinator, and staff in the Office of Student Activities, Buntrock 107, x3999 are available to assist with questions. 

 

See also: Financial