St. Olaf College IRS Form W-9 Procedures
Title: IRS W-9 Procedures
Effective Date: prior to 2005
Issuing Authority: Controller
Contact:John Arndt, firstname.lastname@example.org or at (507) 786-3659
Last Updated: 02-13-2012
Purpose of Procedures
In order to comply with IRS regulations and to process vendor invoices accurately and in a timely manner.
Who needs to know this Procedure
These procedures apply to all St. Olaf faculty, staff, and students.
A completed and signed W-9 form must accompany check requests when paying a new vendor, or for payments for services, honorariums, or stipends.
Payments to individuals or businesses will only be made when Accounts Payable receives a completed W-9 Form for the individual/vendor. These forms provide the College with verifiable tax identification numbers and addresses as required by the IRS. Without the form, Accounts Payable will be unable to process the payment.