Office of the registrAR and Academic Advising
Academic advising at St. Olaf College encourages the integration of the mind, body, and spirit as students learn to create academic, career, and lifelong goals. Students discover how to direct their intellectual curiosity, to overcome personal or academic barriers to learning, and to pursue their goals. Central to this educational process is the collaboration between students and their faculty advisors.
Office of the Registrar and Academic Advising
The Office of the Registrar and Academic Advising provides administrative and curricular support to all St. Olaf students and faculty advisors. The center provides high quality, timely service on routine and general academic curricular questions and encourages all students to become more knowledgeable and involved in planning their academic programs.
During the regular academic year, students may make appointments with staff members of the Office of the Registrar and Academic Advising. Individual advising, plust forms related to to adding and dropping courses, s/u changes, faculty advisors, academic programs, regulations, transcripts, registration, transfer work, petitions, and other daily matters are available at the Office of the Registrar and Academic Advising Web site or window. Contact information: phone (507) 786-3015, fax (507) 786-3074, email: firstname.lastname@example.org
Academic Peer Advisors are a select group of current St. Olaf College students who assist in providing quality, timely service on routine and general academic curricular questions. They enable their peers to become more knowledgeable and involved in planning their academic programs. Academic Peer Advisors also assist with academic planning sessions during Week One (new student orientation), set up academic planning sessions during the year, provide support during registration times, and assist the Assistant Registrar, Academic Advising, Transfer Credit, and the First-Year Experience as needed.
The Office of the Registrar and Academic Advising assigns a faculty advisor to each student. After completing at least one semester, all students may change to a different faculty advisor at any time during the academic year, with the permission of the new advisor via a change of advisor form. The Office of the Registrar and Academic Advising and the department chairs and program directors oversee the reassignment of advisees for faculty on sabbaticals or other leaves. Generally speaking, no individual faculty member has more than 25 to 30 advisees in any given year.
The advice of faculty advisors does not constitute a promise or a contract ensuring a student’s graduation on schedule or the completion of specific requirements. Students and faculty advisors must refer to the class and lab schedules to determine which courses fulfill specific graduation requirements. The responsibility for understanding and meeting degree requirements rests entirely with the student. Students have access to their academic records at any time on St. Olaf’s Student Information System (S.I.S).
Goals for Academic Advising
Through academic advising, students at St. Olaf:
- examine the purpose of higher education at a liberal arts institution;
- examine goals and objectives of the St. Olaf mission statement;
- develop an understanding of the goals and purpose of the St. Olaf general education curriculum;
- learn to use resources on the St. Olaf campus;
- learn to analyze and develop an academic plan each semester using the Student Information System;
- learn to prioritize competing responsibilities (academic, co-curricular, and personal);
- assess interests and talents and develop academic, personal, and career goals;
- integrate knowledge and skills acquired before and during study at St. Olaf;
- develop a desire for life-long learning.
Students' roles and responsiblities
The responsibility for understanding and meeting degree requirements rests entirely with the student.
In order to take full advantage of the wide range of academic opportunities at St. Olaf College, students are expected to:
- express their academic interests and aspirations to their faculty advisor;
- respond promptly to messages from their faculty advisor;
- prepare carefully for meetings with their advisor;
- develop a 4-year academic plan that assists in pursuing a broad range of academic interests, in graduating in a timely manner, and in facilitating a desire for life-long learning;
- learn how to read a degree audit;
- explore the breadth of the general education curriculum, in order to understand the significance of each of the requirements;
- pursue an in-depth course of study within a major field chosen from those offered at St. Olaf or independently developed with the assistance and approval of The Piper Center for Vocation and Career. Each student must declare one major by fall semester of a student's junior year; however, students may declare a major prior to that time. In addition to the one required major, students may choose to declare an area of emphasis or a concentration.
- consider how to incorporate off-campus study into a long-range plan;
- become aware of the large number of support services available on campus.
ACADEMIC ADVISORS' ROLES AND RESPONSIBILITIES
Faculty advisors assist the student in fulfilling their responsibilities. Advisors are expected to:
- maintain confidentiality;
- be accessible
- help advisees prepare for registration and electronically authorize students to register;
- encourage advisees to explore available resources to help make decisions regarding academic, career, and lifelong goals:
- understand policies and requirements when questions arise:
- assist advisees in immediate problem-solving by providing advice;
- when appropriate, refer advisees to the relevant office or resource person;
- assist advisees in understanding the purpose and goals of higher education in general, and the St. Olaf curriculum in particular;
- encourage advisees to seek guidance from other faculty members if they declare a major and/or have interests in an area outside their advisor's realm of expertise.
The advice of faculty advisors does not constitute a promise or a contract ensuring a student’s graduation on schedule, or the completion of specific requirements. The responsibility for understanding and meeting degree requirements rests entirely with the student.
academic Support Center
The Academic Support Center (ASC), in collaboration with faculty, other staff, and students, assists students who strive to become stronger independent and collaborative learners. The ASC's staff assists those who want to improve their academic performance, either in general or in a particular course. Programs run by the ASC include:
- The Learning Center is located in the ASC office (Buntrock 108) and is staffed by student Learning Consultants who offer assistance with course content questions, and with such issues as efficient time use, reading effectively, taking good notes, studying for depth, preparing for tests, processing tests, studying world languages, and solving problems. Learning consultants are Subject Consultants with special training in learning theory and study strategies.
- Subject Area Consulting is available from student Subject Consultants who are approved by department faculty and trained by the ASC to work with students having difficulty in a particular course. Assistance is available in most subject areas as part of an overall plan developed collaboratively with an ASC professional staff member.
- The Writing Help Desk is a walk-in (or by appointment) writing center, staffed by trained student Writing Consultants, where students may receive help with research papers, essays, and reports at any stage of the writing process.
- Writing Help for Multilingual Students, staffed by trained student Writing Consultants, provides individual and small group consulting for students whose first language is not English and who need semester-long help with academic writing.
- The Math Clinics are staffed by advanced mathematics students who offer help with questions about the ideas and problem sets from beginning calculus, linear algebra and statistics courses.
- The Speaking Center, staffed by trained Speaking Consultants, offers assistance with individual and group oral presentations, advice on in-class discussion strategies for ELL students, and practice, with consultant feedback, on all oral communication activities. Students receive podcasts of their Center sessions with consultant comments
- Student Accessibility Services provides consultation and advocacy assistance for students with documented or suspected disabilities. Services include reviewing documentation to identify appropriate accommodations, supporting development of college level coping skills, and facilitating communications with professors regarding disabilities and accommodations.
All ASC services are free of charge for full-time St. Olaf students.
Student Accessibility Services
Student Accessibility Services is the designated office on the St. Olaf College campus that verifies and files student disability documentation, certifies eligibility for services, establishes reasonable accommodations, and acts as a resource/advocate for students with disabilities. Any student who has need for disability services should contact a Student Accessibility Services Specialist in the Academic Support Center, Buntrock 108.
To be eligible for services, students must have a documented disability. A documented disability is defined as a physical or mental impairment that substantially limits one or more of the major life activities. Major life activities include, but are not limited to: caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating, and working (as defined by the ADA Amendments Act of 2008.)
Student Accessibility Services seeks to provide equal access to students with disabilities through accommodations and support, and to inform and enlighten the college community about disability issues.
For the complete policy on Student Accessibility Services, see this website: www.stolaf.edu/services/asc/policies-procedures.html.
The piper Center for Vocation and Career
The Piper Center for Vocation and Career is comprised of five program areas offering a host of opportunities for students to discern their vocation and gain career-related experience while pursuing an undergraduate degree. Within each program are initiatives that promote the Piper Center’s mission to “provide resources and experiences designed to help students leverage their liberal arts education to achieve their full potential.” The Piper Center is a resource center for students, providing information and assistance to help determine vocational goals and devise well-informed post-graduation plans.
Career Education and Coaching — Career coaches help students develop, implement, and evaluate career and life plans while collaborating with academic departments to integrate concepts of career development into courses of study. Career Education workshops and events are designed to help students identify their vocation and refine their professional skills. From vocational discernment exercises, to mock interviews and salary negotiation, Piper Center events and workshops provide the tools to guide students toward a meaningful career or post-graduate opportunity.
Internships, Service and Leadership — These programs support students in applying classroom learning and developing professional skills. Students utilize services and resources available through the Internship program to identify and prepare for structured educational work experiences. Piper Center staff work closely with faculty members to develop tools and strategies that encourage students to set learning goals and derive meaning from their credit and non-credit internship experiences. The Civic Engagement program helps connect the classroom with the community – linking students with civic and service opportunities in local, domestic and international contexts. Collaboration between the Piper Center, faculty members, and community partners enhances learning and encourages students to develop the skills, knowledge and experience necessary to become engaged citizens.
Recruiting and Outreach — Throughout the year, students have the opportunity to interact with alumni and employers through on-campus and virtual recruiting, information sessions, job and internship fairs, and networking events. Piper Center staff facilitate numerous on and off campus career and networking events where students can take advantage of the vast network of St. Olaf alumni and other supporters living and working locally, domestically and abroad.
Innovation and Entrepreneurship — The Innovation and Entrepreneurship program promotes creativity among students, faculty, and alumni toward the goal of transforming society. Dedicated to education, research, and service within the liberal arts, the program supports student creativity through innovation grants, courses, internships, business plan development, start-up support, and networking events.
Postgraduate Scholarships and Fellowships — In close collaboration with faculty and academic departments, the Piper Center offers strategic guidance to students applying for competitive postgraduate scholarships and fellowships, such as Fulbright, Marshall, National Science Foundation, Rhodes, Rotary, and others. Faculty liaisons assist students with the discernment process and advise on best practices for assembling a competitive application.
Information Technology (IT) provides computers, software, A/V technologies, and support services to the entire St. Olaf community. All campus computers — including Macintoshes, PCs, and Linux-based systems — connect to a campus network that provides free access to e-mail, software servers, online file storage, the Internet, and Internet2.
Public labs are located in all the academic buildings and residence halls and provide equal access to equipment and software for all students. In addition to the public facilities, 19 departments share or have their own specialized computing labs. This brings the total number of computers available for student use to nearly 900, or a student-computer ratio of just under 3:1. Multimedia editing facilities are also available.
Nearly all of the St. Olaf faculty rely on some form of computing technology in their teaching, be it podcasts, personal response systems, Moodle, or video production. All college classrooms are equipped with appropriate technologies.
Over 97 percent of all students have their own computer on campus. Students who own a computer can connect to the campus network and the Internet using either the wireless network or a wired connection. Wireless access is available across campus, including many outdoor spaces. Students can access their course assignments, check e-mail, review their grades, view their tuition bills, or just surf the Web from the comfort of their rooms or from a study space in the library or other academic building.
IT employs 25 full-time professionals and nearly 70 student employees who support the computing needs of the entire campus. A campus help desk and student computing consultants are available nearly 95 hours per week during the academic year, including assistance in the evenings.
St. Olaf’s Libraries and Special Collections
The St. Olaf Libraries provide a variety of carefully selected resources that mirror the breadth and depth of the undergraduate curriculum. These resources are housed in three branches: Rølvaag Library (the "main" library), Halvorson Music Library, and Hustad Science Library. The libraries subscribe to thousands of print and electronic periodicals and are a partial depository for federal government publications, core disciplinary journals and hundreds of scholarly online databases and archival collections to support academic and curricular research.
The strength of the St. Olaf collection is magnified through our partnership with the Carleton College Library via the Bridge consortium which offers a joint catalog of over 1.3 million items, including physical and online video and audio recordings and digital resources. In addition, both schools have recently implemented Bridge², a web discovery tool that provides access to over a billion regional, national and international academic resources. Strong relationships with national library consortia provide extensive delivery of items via interlibrary-loan.
While the Bridge consortium provides the fundamental resources for undergraduate research, it also has a number of unusual strengths. St. Olaf College has especially strong holdings in the fields of music, Nordic history and literature, Norwegian American culture and church life. The St. Olaf Libraries digitize and make freely available unique local publications such as the Manitou Messenger, the Viking Yearbook, and other works of historical significance to St. Olaf College.
The St. Olaf Libraries offer a course-integrated instruction program that teaches students to conduct research in a wide range of disciplines. In a typical academic week, the libraries provide 60 hours of research assistance at the reference desk. The libraries are open 110 hours per week when class is in session, with extended hours late in the semester and during exams. Twenty-six staff and more than 100 students purchase, organize, and make available a rich blend of materials and service points.
The Howard V. and Edna H. Hong Kierkegaard Library, located within the Rølvaag Library building, is the major research collection outside of Denmark for the study of the thought of the Danish philosopher, Søren Kierkegaard. The library was presented to St. Olaf College in 1976 by the Hongs, who gathered the collection to support their translation into English of the complete works of Kierkegaard, published in 26 volumes by Princeton University Press. The Library is directed by Professor Gordon Marino, a Kierkegaard specialist and professor in the Philosophy Department. Especially during the summer, the library offers programs that bring students and visiting scholars together for research seminars and private study as well as study of Danish for the purpose of reading Kierkegaard texts in the original language. More than 50 scholars a year come to the Library from all over the U.S. and around the world. The collection includes 12,000 book volumes as well as 5,000 periodical and newspaper articles, non-print media, and archival materials. The collection is open Monday-Friday 9:00 a.m-5:00 p.m. during the academic year, with extended hours in the summer months. Access to the collection at other times is available by appointment. The collection is open to anyone with interest in the study of Søren Kierkegaard, including St. Olaf and Carleton students, faculty, scholars, pastors, and other visitors. For further information, consult the Kierkegaard Library website at www.stolaf.edu/collections/kierkegaard.
Located in the Rølvaag Library Building, the Shaw-Olson Center for College History contains official records and publications, private papers, photographs, books, periodicals, audio and visual recordings, and museum artifacts that record and illustrate the history and life of the college. These materials provide historical information about the Board of Regents, the faculty, the student body, alumni, academic departments, the curriculum, administrative offices, campus services, college organizations, and campus activities. The mission of the archives is 1) to preserve materials that reflect the college’s identity; 2) to make these materials available to scholars, students, alumni, and other interested researchers; and 3) to promote attention to the college's history. The collection may be searched electronically with Fram at http://fusion.stolaf.edu/archives/. Fram identifies paper records and artifacts, indexes abstracts of all articles in the student newspaper, The Manitou Messenger, and provides full text searching for the St. Olaf magazine. The Center for College History also provides work opportunities for some students and occasional internships for majors in appropriate departments and programs.
The Norwegian-American Historical Association
Housed in the Rølvaag Library Building, the Norwegian-American Historical Association (NAHA) has been sheltered by St. Olaf since its founding in 1925. With an international membership of over 1,000, NAHA has two goals: to publish scholarly books on Norwegian-American history (106 books have been published so far) and to be a national center for research in Norwegian-American history by collecting and maintaining printed and manuscript materials produced by Norwegian-Americans or concerning their history. Printed materials, including periodicals and newspapers, are incorporated in the college library collection and other materials (such as diaries, journals, photographs and records of organizations) in a separate archive. The oldest, out of print publications are available on the NAHA website at: www.naha.stolaf.edu. Both students and the public are invited to use this center for research in Norwegian migration.
Student Support Services (TRiO)
Student Support Services (SSS) is a student retention program sponsored by St. Olaf College with substantial support from the U.S. Department of Education, the National Science Foundation Northstar STEM Alliance, Great Lakes Higher Education Guaranty Corporation, and the Hearst Endowment. The SSS program is one of three TRIO programs originally funded under the Higher Education Act of 1965, whose objective is to help students overcome class, social, and cultural barriers to complete their college education. SSS provides the following services: academic advising/referral; cultural events and leadership activities; financial aid advising; graduate school preparation; incentive program for academic achievement; research, internship and scholarship application assistance; supplemental instruction (SI); and a graphing calculator lending program.
To be eligible for services, a participant must be a first-generation college student (neither parent has a four-year degree), meet federal income guidelines, and/or have a documented disability. The SSS program provides services to approximately 160 eligible St. Olaf students annually. In order to apply for the program, students should contact Student Support Services, 507-786-8018.
Other ACADEMIC support
Class attendance is expected and usually required. Irregular class attendance becomes the concern of the college since absence from class represents an academic loss. Excessive or prolonged absences are reported by instructors to the Dean of Students Office.
Study Time and Study Habits
Many students need to adjust their time use habits on arrival at college. St. Olaf students are expected to devote a minimum of three hours of study outside of class for each hour in class. Making the best use of the limited time available usually requires using a good mix of daylight and evening hours for studying and avoiding study marathons. Successful study at St. Olaf usually includes reading ahead, attending class, using faculty office hours, studying for each class in frequent, short study sessions, attending help sessions, forming a study group, asking questions soon after they arise, and seeking help if the preceding efforts do not appear to be working.
Faculty Office Hours
Professors hold office hours for the classes they teach. Office hours are regular times set aside each week to talk with students from class, usually on a walk-in basis. Office hours provide an opportunity to ask questions about class topics, to extend the class discussion, or to get to know instructors better. St. Olaf faculty encourage students to avail themselves of this opportunity.
Many departments hold special help sessions or discussion groups for particular courses. These are usually listed on syllabi for those courses and are usually staffed with upperclass students who have been successful in the course. These sessions may offer an opportunity to get a second look at the class material, to rehearse the ideas and vocabulary, and to ask questions.
Most students find it helpful in at least some of their courses to form a study group of two to three interested classmates. Such groups often improve understanding of course material through discussing assignments, exploring course ideas further, brainstorming possible test questions for each other or formulating questions to bring up in class.
Continuous Reporting System
Instructors are required to file a continuous reporting form that alerts the Dean of Students Office to students who are having difficulties in a course.