Office of the Treasurer
The Offices of the Treasurer provide financial management and resource development necessary to support the mission of St. Olaf College. These offices are located on the main floor of the Administration Building.
507-786-3406 or 507-786-3792
The purpose of the Accounts Payable office is to ensure that departmental funds are disbursed and recorded in accordance with generally accepted accounting principles. The primary responsibility is for payments to the vendors of St. Olaf College, and reimbursing employees for expenses incurred during travel. The goal of this office is to conduct these interactions in a friendly, courteous and professional manner while maintaining College policies and state laws.
507-786-3539 or 507-786-3174
The Business Office is responsible for wire transfers, monitoring cash flow, processing entries to the general ledger, reconciling College bank accounts, and receiving payments on student accounts. The Business Office Window provides friendly and efficient services to faculty, staff, and students for cashing checks, paying bills, and depositing funds to College units.
The Finance Office acts as liaison between the College and banking companies, auditors, and financial brokers as it undertakes such responsibilities as financing, accounting and gift processing. The Vice President and Treasurer oversee the research, planning, and implementation of the operating and capital budget. He negotiates long and short-term borrowing; and in conjunction with the Controller, coordinates the publication and distribution of the College's annual financial statements, IRS forms and other legal documents.
The Payroll Office is responsible for timely and accurate processing of the College's bi-weekly and monthly payrolls, monitoring and reporting payroll taxes and other deductions, assuring compliance with IRS regulations, and issuing annual Wage & Tax Statements. Services provided include direct deposit of pay, additional Federal or State withholding, employment verification.
Purchasing and Risk Management
The Purchasing and Risk Management office provides the college with purchase orders for the procurement of equipment, supplies, and services. This office is also responsible for coordinating and reviewing insurance, contracts, and other financial obligations pertaining to the operation and maintenance of fleet vehicles, student health insurance, vending machines, and convenience copiers.
507-786-3296 (current students)
507-786-3298 (former students)
The Student Accounts Office provides service in the collection of fees and revenues due to the College for payment on Student accounts. This office sends payment statements to students and parents, and works closely with the Financial Aid office to have student accounts as up to date as possible.
Employees utilizing college funds for travel, including grant-funded travel, are expected to endeavor to find low cost arrangements while maintaining a reasonable balance between cost and personal convenience. Please read the College Travel Policy for details.
Cellular Phone, PDA, Internet Service Policy
As a result of the IRS requirements, effective June 1, 2009, St. Olaf College will transition to no longer owning cellular devices or contracting with cellular providers for monthly service. more....
MILEAGE REIMBURSEMENT CHANGE: The federal mileage reimbursement rate has changed.
MILEAGE REIMBURSEMENT: Rates beginning January 1, 2013: Standard mileage rate: $.565 per mile, Airport run: $43.00 round trip
Previous rates July 1, 2011 through December 31, 2012:
Standard mileage rate: $.555 per mile, Airport run: $42.00 round trip
All accounting information and forms commonly used by these offices are available on this web site. The forms are formatted as fill-in forms. This means that you may complete the forms on-line and print them, or save the file for copying. Use complete budget numbers on all accounting forms submitted to the Business Office and Accounts Payable Office. Lawson web access is only available to authorized personnel. See our policies and procedures for details concerning accounting information.
The St. Olaf College purchase card program is a cost-effective method of purchasing and paying for small dollar purchases and travel expenses. When a purchase order is required, please complete an on-line purchase requisition and forward it to the the Office of the Vice President and Treasurer for processing.
St. Olaf College is a sales tax-exempt organization. A copy of the "Minnesota Sales Tax Exempt Certificate" is available from this web site or from the Accounts Payable office upon request.
IPEDS FINANCE SURVEY
The Office of Institutional Research completes and maintains the finance survey for private institutions. Please contact that office if you have any questions.
IRS FORM 990
St. Olaf College now offers copies of past years IRS Form 990 on-line. In order to access these forms, you must use Adobe Acrobat Reader 4.05. This version is free from Adobe's web site, or available on campus from the St. Olaf server.
Notary Public services are available for no charge in Tomson Hall from 8:00 am - 12:00 pm, 1:00 pm – 4:00 pm. Please bring a photo identification with your document and do not sign that document until you are in front of the Notary.
Notary services are available in these offices:
- Accounts Payable: Jayne Kiesler (Business Office Window)
- Registrar's Office: Tonda Grund (Registrar Window)
- Treasurer's Office: Jody Greenslade (Tomson Hall 130)